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How To Edit Your Transcription
How To Edit Your Transcription

In this tutorial you are going to learn how to clean up the transcription of the media file.

Enrique avatar
Written by Enrique
Updated over a week ago

Important: the transcription editor is not a text editor. After the audio file is transcribed, you can do things like globally changing the names of the speakers in the recording, or cleaning up excessive filler words, such as “um”, “ah” or “uh. You can also easily take out phrases or paragraphs that you may want to leave out. But in no case should be used as a text editor.

If you have to heavily edit the transcription is better to export the available text file of the transcript and import it to a proper text editor like MS Word or Google docs and finally import the file back to the project editor.

1. Editing the Transcript

Click once on the draft title to start editing the transcription. The editor should open.

If you import a video, you'll notice that the editor is populated with images thanks to our Scene Detection System. To learn more about this feature click here.

On the right side we find the audio/video file and some tools we will use to enhance the transcript and a 'Help' section with a description of the commands available.

Hover your cursor over each icon for a description.

These icons can be also opened by clicking anywhere on the transcript pane.

The first thing to do is read the transcript and make sure there are no typos, misspelled words, or nuances like hmmm, ah, huh, and so on. While our tool is quite accurate some transcription errors may occur.

NOTE: The output of the transcription is directly correlated with the quality of the source file. A high quality recording will result in almost 100% accuracy. If the recording is a lower quality it means that there will be more errors requiring more time to clean up and edit.

To make this process easier, click on the 'Play' button on the video/audio pane. The text is highlighted and follows along the speaker/s in the video/audio file.

If you need to repeat a fragment of the recording over and over, highlight the section, click on the text and then click on the 'loop' icon.

Highlighting a phrase and clicking the star icon will create a quote in the ebook. It will be visible once you transfer the transcript to the project editor.

If for any reason you want to highlight a phrase and add the time stamp of when that phrase is read in the video/audio, highlight the phrase and click on the clock icon. The time stamp and phrase will be visible once you transfer the transcript to the project editor.

2. Adding Screenshots

While the Scene Detection System does an amazing job at taking screenshots at key scene changes, it may be the case that it misses a particular scene that you want to have included as screenshot for your ebook.

In these cases it is also possible to take a screenshot of the video and insert it in the text. To do that go to the time mark from where you want the screenshot taken and click on the image icon. The screenshot will be placed in the right sidebar.

Now you can add the screenshot to the content. Place it at the beginning or end of a phrase. and then click on the text and image icon.

If you have to delete the screenshot, simply hover the mouse over it and click on the trash can icon.

A couple of things to keep in mind:

1) you can only take and insert one screenshot at a time. If you take a second one and the previous one is not inserted, then it will be removed.

2) When you add the screenshot to the editor it looks lik as if the text is wrapping around the image, but once you move the transcript to the editor it will be placed, depending where you added it between paragraphs.

TIP: Remember the remove and revert icons in the right sidebar? You can hide and show all the images you have added to the editor at once with a click. These can be useful if you want to add the screenshots yourself instead of the ones added with the Scene Detection System.

3. Saving a Transcription

If you make changes in the original transcription, like adding screenshots and creating paragraph breaks and want to keep that layout, you will have to save it by using the 'Save' button at the bottom right of the transcript editor, that will create a new draft with the changes, this way your original transcript remains always untouched.

4. Creating a Project

Once you are finish editing the transcript, click on the 'Done for now, choose template' button found at the bottom of the transcription editor.

You will be prompted to choose a template, enter a project name and finally, click on Next one more time and your ebook is ready.

5. Useful Tips

Changing Speaker Labels

If you want to change the name of the Speaker 1, Speaker 2, etc., to something else, click inside the Speaker 1, type the new name and then click on the icon above the name to change all the instances.

In this case we have change the Speaker 1 label to Paul. If you have multiple speakers on your transcript repeat the process for each one.

5. Best Files to Import

You will get best results importing recordings with very low or no background noise or music and where you can clearly understand what the speaker/s is/are talking about.

Do not choose audio or video files with loud music or bad vocalization as these will produce poor results.

6. Create Blog Post of the Transcripts

This is an amazing way to add valuable content to your blog in minutes.

Export the project as HTML: How To Export your Project In HTML

Export your ebook to WordPress. Export to WordPress Tutorial

7. Purchase Upgrades

In case you run out of the allotted minutes per month for your audio transcripts you can buy additional time inside your profile section found in the header.

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